Accommodation: Writing Guides

AT-A-GLANCE
Challenge Type: Cognitive / Memory / ADHD
Accommodation Type: Task Aids & Tools
Summary: Writing Guides is a workplace accommodation that provides structured support for employees to enhance their written communication skills. This may include templates, checklists, style guides, and step-by-step instructions that outline the expectations for various types of writing, such as reports, emails, or presentations. The accommodation helps employees produce clear, concise, and accurate written content by offering predefined formats, examples, and clarification on common grammar or formatting issues. Writing guides can be customized to suit specific job tasks and ensure consistency across workplace communications, ultimately improving the quality and efficiency of written work.

Table of contents

What is Writing Guides?

Writing Guides, also known as writing manuals or style guides, are structured tools designed to assist individuals in organizing, planning, and improving their written communication. These guides provide clear instructions, templates, and examples that help users develop coherent and effective writing, whether for academic, professional, or personal purposes. Writing Guides are especially valuable for people with learning disabilities, attention challenges, or difficulties with language processing, offering step-by-step support to enhance clarity and confidence in writing tasks. By breaking down complex writing processes into manageable steps, these accommodations promote independence and reduce frustration for users.

Who Benefits

  • People who have difficulty organizing thoughts or structuring written work benefit from clearer guidance and support.
  • Individuals with learning differences, such as dyslexia or ADHD, gain confidence through simplified, step-by-step instructions.

How to Use Writing Guides Effectively

Begin by selecting a Writing Guide tailored to the user’s needs and writing context. Introduce the guide gradually, encouraging users to follow the outlined steps for planning, drafting, and revising. Regularly review progress and adjust the guide as needed to match evolving skills. Encourage consistent use during writing tasks to build familiarity. Maintain updated versions to reflect any changes in writing standards or personal preferences, fostering ongoing improvement and independence.

Key Considerations

  • Many Writing Guides are free or low-cost and can be sourced online or through educational resources.
  • They work well in both remote and in-office environments, adaptable to digital or printed formats.
  • Follow relevant accessibility and privacy standards when sharing or storing personal writing accommodations.

Disclo Makes Implementation Simple

Disclo streamlines requests, documentation, and tracking for Writing Guides, so HR teams and employees spend less time on paperwork and more time working productively.

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