Accommodation: Modified Workspace (physical changes, workspace location changes, etc.)

AT-A-GLANCE

Challenge Type: Mobility / Walking

Accommodation Type: Environmental Modification

Summary: Modified or Redesigned Workspace is a workplace accommodation that involves adjusting the physical environment to better support an employee's ability to perform essential job functions. This can include changes to furniture, layout, lighting, noise levels, workspace location, workstation setup, or accessibility features to accommodate specific needs and improve comfort, safety, and productivity.

What is Modified Workspace (physical changes, workspace location changes, etc.)?

Modified Workspace accommodations involve physical adjustments or changes to an employee’s work environment to support accessibility and comfort. Also known as workspace modifications or ergonomic workspace adjustments, these changes can include altering desk height, relocating workstations closer to entrances, or providing specialized furniture. This accommodation helps individuals with mobility challenges, sensory sensitivities, or chronic health conditions perform their job tasks more effectively by adapting the physical space to their needs. Modified Workspace solutions promote inclusivity and productivity by reducing physical barriers and improving overall workplace accessibility.

Who Benefits

People with mobility limitations, chronic pain, or sensory sensitivities who face challenges using standard workspaces.
Anyone needing a more comfortable or accessible physical environment to perform tasks efficiently.

How to Use Modified Workspace (physical changes, workspace location changes, etc.) Effectively

Begin by assessing the employee’s specific needs through open communication and professional evaluations if necessary. Implement changes such as adjustable desks, ergonomic chairs, or relocating the workspace to reduce travel distance. Regularly review and adjust the setup to accommodate evolving needs. Encourage feedback to maintain comfort and productivity. Keep the workspace organized and free of obstacles to support safety and ease of use.

Key Considerations

Costs vary widely depending on changes; sourcing ergonomic furniture or equipment from specialized vendors may offer better quality and durability.
Compatible with both in-office and hybrid work environments, though remote setups may require alternative solutions.
Must comply with ADA guidelines and workplace safety standards to protect employee well-being.

Disclo Makes Implementation Simple

Disclo streamlines requests, documentation, and tracking for Modified Workspace (physical changes, workspace location changes, etc.), so HR teams and employees spend less time on paperwork and more time working productively.