Accommodation: Additional or Flexible Breaks

AT-A-GLANCE

Challenge Type: Standing / Endurance

Accommodation Type: Schedule / Policy

Summary: Additional or Flexible Breaks is a workplace accommodation that allows employees to take breaks beyond the standard schedule or adjust break timing to meet their medical or disability-related needs. Flexible breaks may include short, frequent rest periods, extended meal breaks, or the ability to step away as needed without penalty. The ADA does not require additional paid breaks beyond what other similarly situated employees receive. Instead, the employee's work hours may be extended to make up the time taken for the extra breaks, or the employee may be able to use leave.

What is Additional or Flexible Breaks?

Additional or flexible breaks, also known as extra rest periods or customized breaks, provide employees with the option to take more frequent or longer pauses during their workday. This accommodation supports individuals who experience fatigue, concentration difficulties, or physical discomfort due to chronic health conditions, disabilities, or mental health challenges. By allowing tailored break schedules, it helps maintain productivity and well-being without disrupting workflow. Flexible breaks can be adjusted based on personal needs, making them an essential tool for promoting an inclusive and supportive workplace environment.

Who Benefits

People with chronic pain, fatigue, or attention challenges who need regular rest to stay focused and comfortable.
Anyone who benefits from pacing their work to reduce stress and improve overall health in a respectful and inclusive way.

How to Use Additional or Flexible Breaks Effectively

Start by discussing specific needs with HR or supervisors to create a break schedule that fits both the employee’s health requirements and workplace demands. Document the agreed plan clearly and review it regularly to adjust as needed. Encourage open communication to address any challenges and maintain productivity while supporting well-being. Use reminders or apps to help track break times without disrupting workflow.

Key Considerations

Usually low to no cost, as breaks involve time adjustments rather than equipment; confirm policies with your employer.
Works well in both remote and in-office settings, adaptable to different job roles and schedules.
May be supported under laws like the ADA and OSHA guidelines related to workplace accommodations and safety.

Disclo Makes Implementation Simple

Disclo streamlines requests, documentation, and tracking for Additional or Flexible Breaks, so HR teams and employees spend less time on paperwork and more time working productively.